Description

The Artistic Operations Assistant will be responsible for several key tasks including administrative support to the President of G. Schirmer, Office Administration and Operational Support, Contract Administration & Artist Servicing (including basic accounting), and maintaining websites & socials.

Assistant Work for President

•       Schedule meetings for President to take place by phone, video conference, or in person, and manage President’s calendar accordingly, keeping it updated with pending and confirmed meetings, as well as protecting President’s time.
•       Purchase concert tickets for President as required for upcoming events.
•       Manage correspondence for President as assigned, which includes responding to emails and drafting letters using a business professional tone.

 Office Administration & Operations 

• Meetings
  Schedule, organize, take minutes and oversee action items for all pertinent external and internal meetings, including weekly Schirmer Theatrical and Promotions Department meetings.
• Licensing- Create and/or maintain the organization and operation of publisher and licensing spreadsheets for all new and existing projects to include up to date Songwriters, Publishers and Performing Right Organizations.
• Complete research as needed for project development.

Contract Administration & Artist Servicing

• Prepare Artist Agreements and ensure timely execution of all contracts, noting key due dates for signature, payments, and related materials, including but not limited to technical riders and marketing materials.
• Technical Rider Oversight and maintenance.
• Lead contact for Artists as needed: Overseeing artist payouts (per diems, fees, travel reimbursements), book flights for guest conductors and technical consultants, US Visa applications.

 Marketing

•  Update and maintain the concert calendar for Schirmer Theatrical website to reflect all confirmed show dates.
•  Basic website updates for Schirmer Theatrical as needed, including the creation of new concert page templates, uploading new concert photos, reviews and/or revised technical and marketing materials. (as required)
•  Assist in oversight of intermittent website redesign projects, including uploading and formatting assets (images and copy) for digital concert programs. (as required)
• Liaise with social media consultants to ensure cohesion of announcements across all platforms.
•  Draft templates and send pertinent eblast updates via Mailchimp.

Requirements

Bachelor's or higher degree required. Highly motivated, strong organizational skills with the ability to multi-task.