Description

The Department of Medicine's RAISE (Responsible AI & Information Science in Empowering Medicine) Center and Division of Nephrology are seeking a Sr. Administrative Manager. The Sr. Administrative Managerwill manage the financial and administrative activities primarily for the RAISE Center at East Baltimore, Bayview and all satellite locations, and will also provide support to the Division of Nephrology in line with other divisional leadership structures. The position reports directly to the Division Administrator and has a reporting relationship to the RAISE Center Co-Directors, Nephrology Division Director, and Department Administrator to ensure efficient and coordinated functioning of the division and center. This position encompasses the management of a large and complex center structure, which includes finances, human resources, program/business development, sponsored research, and other fiscal and administrative operations of the division.

Specific Duties & Responsibilities

Communications

• Develop and disseminate reports that highlight the center's contributions to the tripartite mission of the Department of Medicine (DOM): research, education, and clinical care.
• Lead the creation of the center's annual report to showcase achievements, impact, and strategic direction.
• Maintain and update the center's website to ensure timely and accurate representation of initiatives and resources.
• Collaborate with stakeholders to craft compelling stories and content for the website that highlight key accomplishments and innovations.

Program & Event Planning and Management

• Work with Division Administrator, Division Director and RAISE co-leads to develop detailed business plans for new and existing clinical, educational and research programs to include market demand assessment, capital needs, facilities, divisional strengths and opportunities, operational requirements, and implementation plans.
• Formulate tactical operational plans in conjunction with administrative leaders in the DOM and School of Medicine (SOM), Bayview campus, and other affiliated institutions.
• Serve as Project Manager to coordinate and oversee a diverse portfolio of projects involving faculty, residents, and fellows across various domains, including clinical research, clinical impact initiatives, operational analytics, and health IT startups and innovation
• Regularly report to divisional stakeholders during preparation and launch of new clinical, educational and research programs.
• Work with the Finance Manager to build business plans and work with the finance team to obtain quotes for capital equipment. Work with manufacturers to arrange for representatives to provide training.
• Partner with Division Administrator and Finance Manager to present plans to the departmental, school and health system leadership for approval.
• Communicate critical IT system updates to faculty, fellows and staff on a weekly basis.
• Complete monthly reports to communicate project status and financial impact.
• Organize and support a variety of events, including faculty meetings, educational workshops, academic and industry conferences, and donor engagement events

Research Operations and Administration

• Assist grants and contracts team and finance team in post-award management of sponsored awards.
• Maintain space and equipment inventories.
• Outline existing opportunities to improve space utilization and define needs and justification for additional space to the DOM, SOM, and Bayview Medical Center.
• Assist with annual laboratory safety review as needed,
• Provide information concerning division, department, and school policies to divisional personnel.
• Provide divisional information as requested by department, school, hospital, or external entities as requested.
• Attend DOM monthly division meetings and disseminate information to faculty and staff.

Financial

• Work with grants and contracts analysts, non-sponsored finance team, BIDS program coordinator, and administrator to monitor expenses and financial profitability of the division and center.
• In partnership with the Division Administrator, develop and manage all funds budget for division and RAISE Center.
• Create provider and program P&Ls for review with senior leadership.
• Assist the grants and contracts team with large, complex grant or programmatic budgets.
• Act as division-level approver for financial transactions, procurement, and payroll distributions.

Faculty Engagement and Onboarding

• Manage the process for faculty interested in joining the division and center, including the development of faculty business plans for approval.
• Coordinate credentialing including, but not limited to, the faculty appointment application through the Armstrong Institute.
• Support the designation and onboarding of both principal faculty to lead strategic initiatives and research and affiliate faculty to contribute to specific projects of programs for the RAISE Center.
• Advise on support roles for Johns Hopkins Medicine (JHM) projects, participate in collaborative grants and contracts, contribute to programmatic development, lead center-sponsored activities
• Ensure that faculty are successfully onboarded and comply with all regulatory and programmatic requirements, e.g. annual trainings, effort certification, etc.

Climate Setting and Leadership

• Conduct self in an exemplary fashion to achieve goals and set standard for others within the division.
• Establish communication channels with staff and faculty to ensure that they receive information on issues affecting the operations of the assigned areas.
• Provide advice, assistance, and service to aid faculty and staff to attain related objectives.
• Serve as a source of information to senior leadership and external and internal personnel.
• Work closely with department and SOM Human Resources on HR issues.
• Supervise/train/lead administrative staff. Assist other divisional supervisors with staffing issues and performance management.
• Coordinate and approve staff leave and overtime. Oversee and maintain compliance with time and attendance systems.
• Orient all new employees to the division, ensure appropriate onboarding and direct to appropriate employee resources.
• Develop new administrative policies and procedures as needed to ensure smooth operation of the division. Make recommendations and provide decision options to Division Chief and center co-leads.

Minimum Qualifications

• Bachelor's degree in finance, accounting, business or related field.

• Five years of progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.

• Supervisory experience.

• Additional education may substitute for required experience and additional related experience may substitute for required education beyond high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Master's Degree in related field.

Classified Title: Sr. Administrative Manager
Role/Level/Range: ATP/04/PE
Starting Salary Range: $73,300 - $128,300 Annually ($100,800 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F 8:30-5:00
FLSA Status: Exempt
Location: School of Medicine Campus
Department name: SOM DOM Bioinformatics and AI Driven Hea
Personnel area: School of Medicine

Salary Range

The referenced salary range represents the minimum and maximum salaries for this position and is based on Johns Hopkins University's good faith belief at the time of posting. Not all candidates will be eligible for the upper end of the salary range. The actual compensation offered to the selected candidate may vary and will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, internal equity, market conditions, education/training and other factors, as reasonably determined by the University.

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

The Johns Hopkins University is committed to equal opportunity for its faculty, staff, and students. To that end, the university does not discriminate on the basis of sex, gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status or other legally protected characteristic. The university is committed to providing qualified individuals access to all academic and employment programs, benefits and activities on the basis of demonstrated ability, performance and merit without regard to personal factors that are irrelevant to the program involved.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

School of Medicine - East Baltimore Campus