Description

External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
M-F
Advertised Salary Commensurate with Experience Posting Date 08/04/2025 Open until filled Yes Closing Date Proposed Starting Date 08/25/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Grants & Contracts Professional FLSA Exempt FTE 1.00 Minimum Qualifications
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications Position Summary
This position serves as the post-award administrator for all grants in the Warnell School to ensure that they function efficiently. The personnel will work closely with the Associate Dean for Research and the Assistant Director of Finance and Operations in the Warnell School to ensure smooth functioning of the grants and contract-related fiscal functions. This position acts as a liaison between the School and the Sponsored Programs office to help solve issues related to grant funding. It serves as a bridge between faculty and staff, and the business office to triage and resolve complex issues including but not limited to post-award grants accounting and management, resolving budget errors while submitting transactions, collecting research payroll information for budget planning and forecasting, set up and monitor UGARF accounts. Additionally, this role provides training and guidance in grant management best practices to ensure compliance across the School.

With a portfolio of 330 active grants and annual expenditures exceeding $15 million, this position is essential to maintaining the financial integrity and operational excellence of the Warnell School's robust research enterprise.

Knowledge, Skills, Abilities and/or Competencies

• Considerable knowledge of accounting, budgeting, contracts and grants policies and procedures. Ability to audit and compile financial reports.
• Excellent organizational and communication skills.
• Extensive computer experience in Windows environment including spreadsheets, word-processing, e-mail, and the internet.
• Ability to demonstrate a high level of customer service attitude for serving a variety of clientele including faculty and staff, and external entities by developing and maintaining effective working relationship with everyone.

Physical Demands
Long hours working at computer.
Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Post Award Management-

• Serve as the first point of contact for all post award questions for restricted accounts.
• Work directly with Sponsored Programs Administration and funding agency to rectify any errors with restricted accounts; Verify that expenditures are within approved budget; Work with SPA and faculty to re-budget as needed.
• Create, update, and inactivate combo codes and speedtypes in alignment with award setup, modifications, and closeout and send memos.
• Process no-cost extensions, residual balance requests, pending awards, subawards, re-budgets by submitting project modification, open account codes as needed.
• Review contracts/budgets as they are awarded to make sure budgets and contract all match and are in line with what was proposed.
• Obtain Final Progress Report for PI at accounts end.
• Send monthly account reports for project balances and identify and resolve any overdrafts.
• Send account ending reminders to faculty; Prepare project finals and close accounts.

Percentage of time 55 Duties/Responsibilities
Payroll corrections-

• Identify payroll charges to be corrected on the projects and work closely with the payroll managers for corrections, funding changes; submit payroll certifications for all projects.
• Process and track cost share for all applicable projects including capacity funding projects like McIntire-Stennis and RREA.
• Track faculty effort on projects, ensuring that they have dedicated the correct amount of time (funds) for the time period of the projects.

Percentage of time 30 Duties/Responsibilities
Miscellaneous-

• Proactively work with the fiscal team and faculty to resolve any transactional budget errors related to vouchers, expense requests, and payroll.
• Advise and approve UGAmart carts according to project budget justification. Prepare sole-source or CESS carts as needed related to projects.
• Work with faculty for research funded staff positions to setup payroll for the next fiscal year during budget development in the budget system.
• Serve as a back up for the Associate Dean and Assistant Director in triaging day to day queries.
• Advise the Research Admin Specialist position to help with day to day grants portal submissions.

Percentage of time 10 Duties/Responsibilities
Others:

• Other duties as assigned

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Mary Kate Rubin Recruitment Contact Email [email protected] Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents

1. List of References with Contact Information
2. Unofficial Letters of Recommendation