Description

Promoting Opportunities – Supporting Choices

Company Overview

At North Bay Regional Center, (NBRC) we believe that all people with developmental disabilities should have the same opportunities as are available to all other citizens.  As one of the 21 nonprofit Regional Centers throughout California, we offer a comprehensive program supporting the needs of our communities, provided by driven and passionate employees who ensure we achieve our goals daily.

Who We Serve

North Bay Regional Center serves over 12,000 people living within the geographic boundaries of Napa, Sonoma and Solano counties. North Bay Regional Center provides advocacy, services, support, and care coordination to children and adults diagnosed with intellectual and developmental disabilities and their families in Napa, Sonoma and Solano counties. We partner with community-based organizations and agencies to empower our clients to thrive and live as independently as possible within the geographically, culturally, and ethnically diverse communities we serve. North Bay Regional Center is a nonprofit private corporation which contracts with the Department of Developmental Services to coordinate services and support for individuals with developmental disabilities.  At NBRC, we’re promoting opportunities by supporting choices for people with developmental disabilities.

DEFINITION:

The Public Records Compliance Supervisor (CPRA) will oversee complex and varied administrative and analytical work in the development, implementation and administration of a wide range of programs, aimed at ensuring North Bay Regional Center’s (NBRC) compliance with its California Public Records Act (CPRA) obligations under the Disability Equity, Transparency, and Accountability Act of 2024, the Health Insurance Portability and Accountability Act (HIPAA), and other compliance regulations related to regional center operations.  The ideal candidate will have prior experience in managing and responding to requests for information under the CPRA, possess strong analytical skills, excellent communication abilities, and attention to detail. The position will frequently deal with complex, confidential, and sensitive information and must be able to do so with tact and discretion.  Finally, the incumbent will provide management and oversight to employees assigned to report to the position.

NATURE OF WORK:

• Specifically, this role:
• Leads and directs California Public Records Act (CPRA) compliance within NBRC.
• Supervises and coordinates maintenance of NBRC’s official records. 
• Prepares, organizes, and presents reports, articles and related informational material.
• Develops detailed policies and procedures related to CPRA, HIPAA, and other compliance regulations applicable to regional centers, including development, implementation, and maintaining policies and procedures related to records management.
• Educates NBRC Board and employees on policy and procedures requirements under compliance regulations.
• Provides oversight and coordination of all responses to CPRA requests.
• Acts as NBRC’s HIPAA Compliance Officer, providing oversight and coordination of responses to all HIPAA violations
• Works closely with the Information Technology Department to ensure NBRC’s document retention policies, as well as agency responses to inquiries, are compliant with all regulations. 

Requirements

MINIMUM EDUCATION AND EXPERIENCE:

Education

• Bachelor’s degree strongly preferred, with major coursework in business or public administration, political science, or a related field. 

Knowledge

• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility including, but not limited to the DDS Conflict of Interest, the CPRA, and HIPAA. 
• Organization and management practices of public agencies.
• Principles, practices, and procedures related to public agency record keeping.
• English, including spelling, grammar, punctuation, and vocabulary. 
• Methods and techniques of research, analysis, report preparation, and presentation.
• Principles and practices of public sector budgeting and finance.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.

Experience

• Prior experience in managing and responding to requests for information under the CPRA.
• Six (6) years of increasingly responsible professional administrative experience performing a variety of analytical functions, such as program or project management, fiscal analysis, and organizational development, preferably in a local government agency.
• At least four (4) years of experience working with, and responding to, requests made under the California Public Records Act, as well as developing and complying with all related policies.
• Two (2) years of experience using applicable and appropriate software and applications related to the management, tracking, and response of CPRA requests, such as CivicPlus, JustFOIA, etc.
• Minimum years of experience qualifications may be waived depending on prior relevant experience. 

KNOWLEDGE AND ABILITIES:

• Experience developing, analyzing, delivering, and measuring classroom and online instructional training programs.
• Sound case management experience working with a variety of clients across age-ranges.  
• Demonstrated increasing level of responsibilities during employment, including supervising others.
• Ability to read, understand, and interpret legislation and regulations as they relate to the development, implementation, and evaluation of services for individuals with developmental disabilities.  
• Excellent written, verbal and interpersonal communication skills.  
• Advanced skills in using common office applications, including Word, Excel, and PowerPoint.
• Demonstrated critical thinking ability and innovative problem-solver. 
• Exceptional organizational skills and attention to detail.  

SPECIAL REQUIREMENTS:

• Ability to provide personal automobile transportation, or access to another form of reliable transportation, during and after working hours.  
• Records Manager Certification is highly desirable.

Benefits

At NBRC, we offer our employees a comprehensive benefits package, including:

CalPERS Retirement Plan
CalPERS Medical Insurance Plans, with generous employer contributions
Dental Insurance, with zero cost for employee only coverage
Vision Insurance, with $5/month employee cost share for employee only coverage
Flexible Spending Accounts for Medical and Dependent Care
100% Employer Paid Life Insurance
Generous vacation and sick accrual policies
Employee Referral Reward Program
15 Paid Agency Holidays/year
CalPERS 457 Supplemental Retirement Plan
Bi-lingual language differential:

For those speaking, reading and writing other than English – $200 per month
For those speaking a language other than English – $150 per month
For those using American Sign language – $200 per month

Salary Range

$88,428 – $102,432 with opportunities for 5% increases annually.

North Bay Regional Center is an Equal Opportunity Employer