Description

We are seeking a reliable, personable, outgroing, and tech-savvy Administrative Assistant to support our Executive Director in driving our mission forward. The Administrative Assistant will provide comprehensive administrative support to the Executive Director, ensuring efficient operations and seamless coordination of daily activities. This part-time role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities. 

Requirements

Location: Barbara Weitz Community Engagement Center, University of Nebraska Omaha

Schedule: Part-time, 10:00 AM 3:00 PM, Monday through Thursday

Compensation: $22/hour, paid monthly

About Coalition Rx

Coalition Rx is dedicated to preventing substance use for youth and adults in the Omaha metro area. 

Key Responsibilities

• Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for the Executive Director.
• Communication Support: Manage email correspondence, draft and edit documents, and handle inquiries with professionalism.
• Meeting Coordination: Prepare agendas, take meeting minutes, and distribute materials for executive meetings.
• File Maintenance: Maintain organized electronic files and be able to retrieve needed information quickly.
• Project Support: Assist with special projects, research, and data entry as directed by the Executive Director.
• Confidentiality: Handle sensitive information with discretion and maintain strict confidentiality.

Qualifications

• Experience: Minimum of 2 years of administrative or office support experience.
• Education: High school diploma or equivalent required; associate’s or bachelor’s degree preferred but experience will be considered in lieu of an advanced degree.

Required Skills

This job requires significant tech skills and this will be confirmed through conversations with previous employers. The Administrative Assistant must have proficiency in the following areas: 

• High proficiency with Google Workplace (G-Suite), including Gmail, Drive, Docs, Sheets; Slides, and Calendar.
• High proficiency with Zoom
• High proficiency with Mac, desktop and laptop computers
• Basic proficiency with Adobe
• Excellent written and verbal communication skills
• Ability to work independently and prioritize tasks effectively.

Additional Needs

We need a reliable person with a positive attitude. Of paramount importance is that you show up to work on time when you are scheduled to provide consistent support to our Executive Director. 

Compensation & Benefits

This is a contracted position for $22/hour with no benefits. Pay is monthly. This position is funded through a grant from Region 6 Behavioral Healthcare for FY26. Funding is confirmed through June 30, 2026. 

How to Apply

Please submit your resume and a cover letter detailing your qualifications and interest in the role to [email protected]. Applications will be reviewed on a rolling basis until the position is filled.

Coalition Rx is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.