Description

POSITION OVERVIEW

The John Cooper School seeks a dynamic and experienced Director of Human Resources to join our leadership team and advance the mission of the School. This senior administrative role will oversee all aspects of human resources strategy and operations, supporting our dedicated faculty and staff while fostering a positive workplace culture aligned with Cooper’s values.

HOW TO APPLY

Interested candidates should email their resume and cover letter to, [email protected] 

Essential Duties and Responsibilities

BENEFIT AND PAYROLL ADMINISTRATION:

• Supervise and guide payroll policies and procedures
• Execute the issuance of employment agreements and compensation statements
• Oversee and manage onboarding of all employees, including new employee orientation and documentation process
• Manage and coordinate benefit programs - Health, Dental, Vision, HSA, FSA, 403(b) Retirement Plan, Short-Term & Long-Term Disability, Life/AD&D and COBRA - for employees, including all employee communication, problem solving and claims resolution
• Manage annual open enrollment
• Work with school benefit broker and all external vendors to manage all benefit plans
• Communicate plan changes/comparisons during Open Enrollment periods to assist employees in becoming educated in all benefits options 
• Ensure Summary Plan Descriptions are in legal compliance
• Ensure compliance of all plans with all federal and local applicable laws and statutes, i.e. ACA, HIPPA, ERISA IRS guidelines and filing of the 5500
• Administer all aspects of the school’s 403(b) retirement plan, ensuring compliance with IRS and DOL regulations and the plan document
• Manage the 403(b) annual compliance testing, annual audit and filing of the 5500
• Serve on the 403(b) fiduciary committee and schedule quarterly meetings with external plan consultant  
• Reconcile and process invoices for all benefit programs on a monthly/quarterly basis
• Maintain secure and confidential benefit related files and records
• Manage and process all, Worker’s Compensation claims, Texas Workforce Commission claims and FMLA claims
• Collaborate with the Head of School & Associate Head of School on employment performance and disciplinary practices, solutions and action plans

EMPLOYEE RELATIONS:

• Conduct internal investigations relating to employee complaints
• Consult administrators and employees regarding employee disciplinary problems, resolving personnel issues and providing mediation when necessary
• Manage employee separation process for both voluntary/involuntary terminations
• Conduct and manage background checks for employees and contractors
• Ensure compliance with federal and state statutes/laws such as FMLA, ADA, Sexual Harassment, Worker’s Compensation, Title VII, and ERISA.
• Maintain/edit/update job descriptions for all positions. Complete periodic job description audit and ensure appropriate classifications under the Fair Labor Standards Act
• Manage employee recruitment, including employee page on the website, placement of opportunities in appropriate venues; and the receipt, acknowledgement and dissemination of all candidate materials; management of the search process and maintenance of search documentation to ensure EEOC compliance
• Revise/update employee handbook as needed and maintain current file of Acknowledgments
• Provide training on various HR topics including interviewing skills, employee coaching and performance reviews

COMPETENCIES

• Ability to maintain all employee information with absolute confidentiality
• Ability to work in a team environment
• Strong customer service/communication skills 
• Ability to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, organize own work, set priorities, and meet critical time deadlines
• Ability to respond and follow through on all assignments/responsibilities in a timely manner; use time efficiently 
• Attention to detail; demonstrate accuracy and thoroughness
• Comfortable working with/learning new technologies
• Self-starter who can work independently to problem-solve
• Ability to multitask and be flexible 
• Demonstrate professionalism in all aspects of the job
• Engage in Professional Development to remain current on legal compliance/best practices

Requirements

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Human Resources, Business Administration, or related field required; Master’s degree preferred
• 10 years’ experience in HR required
• SHRM and/or PHR certifications required
• Proficiency with Microsoft required 
• Knowledge of HRIS required 
• Experience with ADP a plus