Description

Gallery Administrative Assistant & Preparator
School of the Arts - The Anderson

Application Deadline: September 25, 2025

Primary duties and responsibilities:
• Provide daily operational support for the exhibitions, providing day-to-day in gallery supervision
• Oversee student workers and their schedules.
• Maintain and coordinate shared programming calendars.
• Coordinate the shipping and receiving of artworks including packing and condition reports.
• Maintain an accurate record of visitor logs, loan agreement forms, etc.
• Perform data entry and management for all Anderson programming including but not limited to: applicant data submitted for open call and juried exhibitions; date for exhibitions; participant data for faculty sponsored programs.
• With support from the Administrative Coordinator, ensure loan forms and other exhibition documents are completed, filed, and information is appropriately distributed
• Manage mailing lists and assist in the collaborative maintenance of social media accounts.
• Maintain knowledge of facilities and supplies
• Assist in the tasks, duties and maintenance of the Anderson including installation of artwork, patching and painting. and painting of galleries
• Assist with the lighting of artwork and gallery spaces
• With support from the Administrative Coordinator, ensure loan forms and other exhibition documents are completed, filed, and information is appropriately distributed

Required Qualifications Education and Experience:
• Bachelor's degree in an arts discipline required or equivalent combination of education, training, and experience
• Experience organizing information and data across platforms.
• Experience taking on and completing large complex projects, with successful outcomes.
• Some experience supervising a team of workers/co-workers.
• Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU
• Available to work nights and weekends as needed.
• Proficiency with Adobe Creative Suite

Preferred Qualifications:
• Master's degree preferred.
• Demonstrated experience with audio/visual installation preferred
• Demonstrated art handling experience preferred
• Experience with video and audio processing software preferred

Knowledge, skills and abilities
• Understand the culture of students in the arts.
• Ability to work across social media platforms.
• Ability to maintain detailed and accurate records.
• Ability to effectively use Gmail, Google Drive and Google Calendar features.
• Ability to effectively communicate in writing and verbally.
• While performing the duties of this job, the employee is required to stand and walk for long periods of time; use hands and arms to reach, handle, and feel. The employee must occasionally lift and/or move up to 70 lbs or more.
• Comfortable working at heights

Work Expectations:
• This is a part-time, non-exempt position.
• The Gallery Administrative Assistant & Preparator will work on average 29 hours per week. In order to comply with applicable federal and state laws and policies, part-time, non-benefitted employees are not permitted to work more than twenty-nine (29) hours per week on average

Click here for more information about the The Anderson at VCUarts.

VCUarts:
Ranked by US News & World Report as a top-five arts and design school, VCUarts (arts.vcu.edu) includes over 3,000 undergraduate and graduate students with nationally recognized programs in design, visual and performing arts, and has an annual budget of $38 million and an endowment of more than $13.5 million. Students are taught by over 175 full-time teaching and research faculty members and the school is supported by over 60 staff members that assist in daily processes. The School includes two campuses; one in Richmond and one in Doha, Qatar. The Richmond campus is located on the university's 75-acre Monroe Park campus situated in the city's historic Fan District. Ultimately, the work of the School of the Arts extends globally with partnerships throughout the world and across fields as diverse as the humanities, health care and business.

University Job Title
Job Code: 82362 - 82363
Job Title: H - Coordinator MS 1-2

*VCU is transitioning to a new application system beginning on October 1, 2025. Please be aware that applicants for job postings that remain open after September 30, 2025 may be asked to resubmit your application in the new system after it goes live. Clear instructions will be provided at that time. We appreciate your understanding during this transition and look forward to reviewing your application.