Description

Summary

VCU's Facilities Management Department (FMD) is seeking to hire an hourly Administrative Assistant to support the day-to-day operations of FM Administration, located at 701 W. Broad Street, and will work closely with the Director of Staff Operations to provide fiscal and administrative assistance.

Key responsibilities include (but are not limited to):

• Support the Building Manager with daily tasks
• Assist with fiscal training and processes
• Provide support to the Office of the President when needed
• Facilitate the payment process through RealSource and managing internal billing in AiM (Computerized Maintenance Management System (CMMS)) for the office/building
• Support departmental records management as needed
• Assist with urgent or short-notice tasks and deadlines
• Provide Records Management support for the department when needed and other support to accomplish short-notice deadlines

Additionally, this role requires someone to be in the office Monday through Friday from 8am-5pm. This role will help cover the front desk during meetings, when FTS personnel are either in meetings or out of the office, will greet visitors, and will answer all incoming phone calls.

Minimum Hiring Standards

• Excellent communication skills
• Strong organizational abilities and attention to detail
• Proficiency in typing and filing
• Experience with Microsoft Word and Excel, as well as Google Suite
• Ability to operate general office equipment
• Capability to work under pressure in a fast-paced environment and meet deadlines when necessary
• Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU

Preferred Hiring Standards

• 1-3 years of experience in an office setting is preferred

Physical and Cognitive Requirements
Physical Demands & Activities

Light Lifting (<20 lbs): Essential
Moderate Lifting (20-50 lbs): Marginal
Heavy Lifting (>50 lbs): Marginal
Pushing/Pulling: Essential
Standing: Essential
Sitting: Marginal
Repetitive Motion: Essential
Walking: Essential
Climbing: Essential
Reaching: Essential
Bending: Essential

Environmental Conditions

Extreme heat/cold: Marginal
Extreme Noise: Marginal
Vibrations: Marginal
Fumes: Marginal
Mists/gases: Marginal

Emotional Demands

Fast pace: Essential
Average Pace: Essential
Multiple Stimuli: Essential
Intense Customer Interaction: Essential
Frequent Change: Essential

Mental/Sensory Demands

Memory: Essential
Reasoning: Essential
Hearing: Essential
Reading: Essential
Analyzing: Essential
Logic: Essential
Verbal Communication: Essential
Written Communication: Essential

Hourly Rate: $15 - $20 per hour

Shift/Hours of Work: Monday-Friday, between the hours of 8:00am-5:00pm