Description

Job Description

Reporting to the Assistant Director of Finance and Administration, the Fiscal and Facilities Coordinator will assist the Department in three key areas: 1). Performing fiscal and administrative duties, 2). Helping to manage the Department's portfolio of fixed assets equipment located in multiple locations, and lastly 3). Work with internal and external groups to maintain Departmental facilities in a working and professional manner.
The Fiscal and Facilities Coordinator will assist the Department with critical fiscal responsibilities including ordering supplies and equipment in Virginia Tech's ordering system, Hokiemart; assisting faculty, students, and staff with travel logistics, arrangements and reimbursements, and assisting outstanding payment and vendor issues. This position will also play a critical role in assisting the Department in maintaining a current and updated list of fixed assets equipment for the Department ensuring items are entered into the VT database, changes, additions, surpluses, and transfers from the Department's Fixed Asset list made in a timely basis. This position will also assist the Department in conducting periodic audits, ensuring that equipment is maintained and repaired, and certifications for equipment are gained within all proper timeframes. Lastly, this position will also assist the Department in maintaining the facilities of BME by responding to requests for facilities services and initiating and following up on work orders for service or repairs, assisting with management of key control and key card access for BME occupied buildings, offices, and spaces, assisting the Department with administrative and logistical efforts for BME renovations, and assisting with Departmental safety training, planning, safety committees, and Emergency Action Plan (EAP)/Continuity of Operation Plan (COOP) preparation.

Required Qualifications

Previous experience performing fiscal and administrative duties in a professional setting including purchasing, travel and logistical arrangements and reimbursements. Previous experience working with large enterprise database systems involving financial information. Demonstrated proficiency with Microsoft Office (Excel, Word, and Outlook). Ability to communicate effectively and tactfully in writing and verbally with diverse constituencies both internally and externally.

Preferred Qualifications

Bachelor's degree. Previous higher education and experience. Experience with Banner, Hokiemart, MicroStrategy, Chrome River, and the VT Fixed Assets system/Banner module. Familiarity with VT policies and procedures.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$50,000-$58,000

Hours per week

40

Review Date

9/22/25

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Karen Underwood at [email protected] during regular business hours at least 10 business days prior to the event.

Advertised: September 3, 2025
Applications close: