Description

 ABCCONN’s Outdoor Ministry

 Camp Wightman Camping & Conference Center

207 Coal Pit Hill Rd.

Griswold, CT 06351

 Executive Director Job Description 

Comes with a full benefit package.

 Summary:

Camp Wightman Camping and Conference Center Inc. is a year-round non-profit outdoor ministry that promotes and inspires life-long development for children, adults, and families through programs and experiences by enhancing the spiritual, physical, social, and mental well-being of each individual.

The Executive Director of Camp Wightman is responsible to:

     Oversee the day-to-day operations of Camp

     Facilitate Camp’s two primary business functions:

o   Summer programs

o   Retreats/conferences – year-round

     Strategically guide Camp into the future while also preserving its important multi-generational, multicultural faith-based focus

     Achieve the goals and objectives of Camp in partnership with the Camp Wightman Board of Directors (Board) and its Committees. (We have a number of committees to support Camp and the Executive Director. They are Fundraising, Property, Personnel, and Finance & Audit. Their membership consists of board members and other volunteers.)

The Executive Director of Camp Wightman will not serve alone, but rather in concert with a variety of groups who exist to empower the Executive Director in his/her ministry. Below is a list of relationships and their role in the running of Camp Wightman.

     Camp Wightman Board of Directors and its Committees – The Board meets monthly with the goals of supporting the Executive Director and working in concert with the Executive Director to chart the future of Camp Wightman. The Executive Director reports to the Board. Committees meet as needed and report to the Board as appropriate.

     Camp Wightman community – An important aspect of running camp is connection to camp supporters and volunteers who may not be active in a formal role.

Location: The Executive Director resides at Camp Wightman in Griswold, Connecticut.

 Preferred Education/Certifications:

     Bachelor’s degree or equivalent experience in Camp Management, Recreation and Leisure, Hospitality, or similar

     First Aid and CPR

 Preferred Experience 3 or more years of experience in:

     Business management operations - camp/conference/retreats/hospitality

     Supervision – managing staff year round

     Financial management (including experience with QuickBooks preferred or willingness to learn)

     Technology – social media, Microsoft Suite, Google Suite, JotForm, website administration

     Donor cultivation/fundraising

 Preferred Qualifications:

     Grounded in Christian faith

     Works well with minimal supervision, and asks for assistance when needed

     Excellent interpersonal, communication (including social media), writing and computer skills

     Strong business operation experience in:

o   Finance

o   Customer service (campers, retreat visitors, volunteers)

o   Supervision – experience with:

• Supervising staff
• Engaging and supervising volunteers
• Manages conflict situations appropriately

o   Problem solving and decision making

o   Planning and program development

     Ability to relate to youth and adults in a positive manner and demonstrate multicultural sensibility

     Strong commitment to youth development

     Well-developed sense of humor, play, curiosity and team spirit

     Donor stewardship and proven fundraising experience

     Ability to observe staff/retreat visitors/camper behavior, assess its appropriateness, enforce appropriate safety regulations and emergency procedures, and apply appropriate management techniques

     Visual and auditory ability to identify and respond to environmental and other hazards that may arise

     Physical ability to respond appropriately to situations requiring first aid

     Ability to assist campers/retreat visitors in an emergency (fire, evacuation, illness, or injury)

     In-depth knowledge of activity-related safety regulations, as well as health and sanitation requirements

     Ability to flex schedule to work weekends and evenings as needed

     Current driver’s license with clean driving record

     Ability to pass background checks

Responsibilities:

     Overall

o    Serve as the primary representative of Camp Wightman

o   Maintain a positive team atmosphere that includes campers, families, retreat visitors, staff, volunteers, churches, and donors

o   Oversee camp employees, accommodations, meals, as well as to ensure the wellbeing of campers, retreat visitors, and volunteers

o   Carries out supervisory responsibilities in accordance with Camp policies and applicable laws

 Business Operations:

     Oversee the business management functions of Camp including:

o   Financial record keeping

o   Registration of campers/retreat guests

o   Invoicing

o   Procurement of supplies and equipment

o   Facilitation of the Camp Store

o   General office operations

     Supervise:

o   Assistant Camp Director

o   Head Food Service Provider

o   Maintenance

o   Housekeeping

o   Summer Program Director

o   Volunteers

     Ensure staff and volunteers receive proper training to perform their duties

     Oversee the follow-through of any correspondence necessary related to Camp functions and activities including:

o   Contracts

o   Licenses/permits

o   Registration materials/forms

     Keeping records and documents processes

 Food Service:

     Oversee the management of the food service area through supervision of the Head Food Service Provider and review of the food service program

 Property:

     Supervise Maintenance to ensure that routine maintenance is being performed

     Supervise Housekeeping to ensure adherence to cleaning protocols

     Manage property development and maintenance needs to ensure stewardship of current resources and identification of future needs

     Consider Camp’s carbon footprint

     (Note: Supported by the Property Committee, and Board Chair)

  Summer Camp:

     Develop summer program (target date – by December 1)

o   Debrief from prior summer

o   Analyze enrollment trends

o   Review pricing model against costs

o   Plan safe, engaging, high quality summer programs, and activities

o   Develop summer schedule – program/dates/pricing

     Complete all of the preplanning for the summer program (target date – by June 1) including:

o   Hire/secure summer camp employees/volunteers, including:

• Summer Program Director
• Medication Administrator
• Waterfront Director
• Summer staff

o   Recruit staff based on camper enrollment and program management requirements

o   Schedule staff to ensure full coverage for all weeks of the summer program

o   Identify, secure, and schedule volunteers

     Recruit campers (target start date – January 15)

     Oversee camper registration materials/invoicing

     Supervise Summer Program Director

     Work with the Summer Program Director where needed to:

o   Address crisis management, discipline, and troubleshooting issues related to campers/staff/volunteers

o   Provide decision support

o   Evaluate program staff, including Coordinators, Counselors, JC’s, and other volunteers

     Assist the Medication Administrator and Waterfront Director in assuring that Health Department and other safety guidelines are met

     Develop, implement and train staff on crisis and risk management procedures

     Ensure proper training of staff and volunteers

     Ensure safe practices and a healthy faith-based environment

     Evaluating the effectiveness of summer programs

 Retreats:

     Maximize use of retreat facilities year round

o   Review past use and develop strategy to increase use of retreat facilities

o   Market retreats and availability to organizations who previously utilized retreat facilities

o   Develop year-round communication/promotion plan to enhance use of facilities

     Monitor pricing model against cost – review annually

     Consider developing new program offerings to retreat groups

     Provide a consistent lodging experience

     Facilitate retreat program

 Outreach:

     Develop and facilitate marking plan to expand Camp’s relationships with its affiliated American Baptist Churches of Connecticut and other churches and organizations affiliated with Camp Wightman and the broader community.

     Oversee year-round communicate plan that includes:

o   Social media

o   Newsletter placement

o   Brochures

 Finance:

     Develop annual budget

     Manage the allocated budget

     Utilize QuickBooks to manage finance operations

     (Note: Supported by the Board Treasurer, and Board Chair)

 Fundraising:

     Oversee a systematic approach to data base management for campers, families, alumni, and donors

     Support execution of fundraising plan to sustain Camp’s near and long-term goals

     Identify opportunities to secure grant funding

     (Note: Supported by the Fundraising Committee, and Board Chair)

Requirements

Reside onsite: 207 Coal Pit Hill Rd. Griswold CT. 06351

 Preferred Education/Certifications:

     Bachelor’s degree or equivalent experience in Camp Management, Recreation and Leisure, Hospitality, or similar

     First Aid and CPR

 Preferred Experience 3 or more years of experience in:

     Business management operations - camp/conference/retreats/hospitality

     Supervision – managing staff year round

     Financial management (including experience with QuickBooks preferred or willingness to learn)

     Technology – social media, Microsoft Suite, Google Suite, JotForm, website administration

     Donor cultivation/fundraising

 Preferred Qualifications:

     Grounded in Christian faith

     Works well with minimal supervision, and asks for assistance when needed

     Excellent interpersonal, communication (including social media), writing and computer skills

     Strong business operation experience in:

o   Finance

o   Customer service (campers, retreat visitors, volunteers)

o   Supervision – experience with:

Supervising staff
Engaging and supervising volunteers
Manages conflict situations appropriately
o   Problem solving and decision making

o   Planning and program development

     Ability to relate to youth and adults in a positive manner and demonstrate multicultural sensibility

     Strong commitment to youth development

     Well-developed sense of humor, play, curiosity and team spirit

     Donor stewardship and proven fundraising experience