Description

Performs as chief business, finance, and administrative officer for the academic, research and clinical service areas of the department. May be responsible for all aspects of clinic operations including administrative duties, staff supervision strategic planning, growth and development, customer satisfaction, clinic utilization, business development and financial performance.

Position Key Accountabilities:

Essential Functions • Plans, implements, and controls operational, financial, administrative and philanthropic activities in the areas of education, research services for the department under the direction of the Executive Director of Administration - Medical School, and department Chairs. • Designs and evaluates operational and financial models; prepares and implements business and strategic plans, and develops and maintains administrative infrastructure for efficient and financially sound operations. • Develops, implements, and monitors budget for multiple funding sources and ensures budget compliance with grant, legislative or organizational policies, procedures, rules and regulations. • Assists with the evaluation and preparation of grant proposals and budgets, monitors compliance with grant restrictions/regulations, and ensures appropriate reporting to granting agencies. • Ensures faculty, staff, students and fellows understand compliance regulations and rules. • In conjunction with Department Chair and faculty, identifies and develops entrepreneurial projects to fund research and/or teaching efforts in support of the Department and Medical School stated missions. • Manages departmental facilities, procurement activities, equipment purchases, and equipment inventory. Oversees construction and/or renovation projects. • Serves as key liaison for department with other UT-H areas such as the Graduate School, Sponsored Projects, Accounting, Purchasing, Human Resources, Legal Affairs, Compliance, other medical school departments and external entities such as other state and federal agencies and professional organizations. • Acts as a designated responsible party for financial reporting for the department. Ensures the department's accounts are reconciled in a timely manner, and that the adequate separation of duties are established and maintained and that any contingent liabilities are identified and adequately communicated to the university's central financial reporting personnel. Has an affirmative role to ensure that financial information for the department reflects actual results of operations. • Balances the needs of department chair and central finance and accounting, through open communication and professional competence. • Prepares and interprets financial analyses to better support the department's mission. • Manages contracts for professional services, processing contractual agreements, invoicing and collection activities to ensure a positive margin. Understands that, at a minimum, recovery of the full costs of services provided is an important goal of contractual sales of department's personnel and other resources. • May be responsible for supervising the development of new sites from planning to opening. • May be required to ensure the clinics have organized patient processes and documentation focusing on effective patient-provider communication. • May assist in the research and evaluation of new clinic sites. • Serves on or leads various medical school, university or external professional committees. • Manages Human Resources activities for direct reports in regards to: recruiting and selection; hiring and termination, training, development, mentoring, counseling, performance evaluations, and salary planning. • Responsible for the design, execution and effectiveness of a system of internal controls which provides reasonable assurance that operations are effective and efficient, assets are safeguarded; financial information is reliable and compliant with applicable laws, regulations, policies and procedures. • Performs other duties as assigned.

Certification/Skills:

Minimum Education:

A bachelor's degree in science, business, public health care administration, or a related field is required. Advanced degree preferred

Minimum Experience:

7 years of related experience, preferably in an academic or healthcare administration setting, are required

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4