Description

Summary: 
The Development Assistant is responsible for organizing and leading tours of Positive Tomorrows' facility and coordinating all in-kind donations and collections to meet the needs of Positive Tomorrows and its clients as expressed in the Vision Statement, Mission Statement and Strategic Plan. The Development Assistant organizes outreach and presentations in the community, including United Way activities, to increase the organization's exposure and recruit volunteers and corporate partners. In addition, the Development Assistant will assist in tracking, stewardship, volunteer management, communications, events, and donor relations in collaboration with other Development staff members.

Essential Duties and Responsibilities:
*Coordinates and leads tours of the Positive Tomorrows campus.

*Communicates with donors and coordinates all in-kind collections and deliveries.

*Ensures consistent, timely tracking, thank you notes and follow-up to tour groups and in-kind donors

*Works with the Family Support Coordinator to coordinate and communicate current in-kind item needs. 

*Maintains the Positive Tomorrows needs list, wish list and Amazon Wish List. 

*Coordinates purchase and distribution of Amazon orders within the outlined approval process.

*Cultivates relationships with donors, both financial and in-kind, to accurately share the mission of Positive Tomorrows and develop continued support.

*Collaborates with Director to identify and cultivate donors, both financial and in-kind, who can move to annual giving, major gift, corporate, and planned giving pipelines

*Coordinates and participates in speaking opportunities and public appearances for Positive Tomorrows, including United Way appearances, volunteer fairs, speaking to groups and other general activities.

*Ensures consistent, timely tracking, thank you notes and follow-up after presentations, community engagement and public appearances for all development team members and/or leadership

*Collaborates with Volunteer Coordinator in managing on-site volunteer activities at Positive Tomorrows;  ensuring staff members are aware of their responsibilities to all volunteers to Positive Tomorrows, including those working within their departments; ensuring all volunteers have the tools, knowledge and skills to carry out their duties; and entering contact and training information in the database.

*Leads various group volunteering programs in collaboration with Volunteer Coordinator, such as birthdays, class parties and volunteer donation collection and sorting events. 

*Works with Director and Volunteer Coordinator in developing corporate partner groups to connect employee volunteerism with corporate sponsorships, underwriting, grants and giving.

*Supports the Director, Assistant Director and the Grants & Development Coordinator with prospect research and identifying contacts for corporations, foundations, community groups or vendors.

*Provides secondary management of donor database, such as organization of data, training, maintaining records, running reports, mailing lists, etc. in collaboration with the Grants & Development Coordinator.

*Assists with donor stewardship, including timely thank you letters and other recognition in partnership with the Grants & Development Coordinator.

*Supports Assistant Director as needed with content creation, communications, social posts, taking photos, supporting media events, and maintaining a clear knowledge of non-photo released students. 

*Works with Assistant Director in tracking and archiving press coverage.

*Assists in planning and execution of donor cultivation events throughout the year.

*Assists development team in other responsibilities as requested.
 
 

Requirements

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.  

Education/Experience:
A university degree or equivalent education and/or experience; preference of 2 or more years successful experience in development, fundraising, events, volunteer recruitment, training and support or experience in related projects. 

Language Ability: 
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. 

 Math Ability: 
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. 

 Reasoning Ability: 
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 

 Computer Skills: 
To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Internet software; and Database software. 

Supervisory Responsibilities: Supervises volunteers in collaboration with the Volunteer Coordinator.