Description

Department: FMC - General Services Salary: Commensurate with education and experience.
Description:

The Department Assistant III is responsible for providing a variety of senior level administrative, clerical, and financial support to an area or department. Work involves processing travel documentation, accounting/budgetary related issues, and overseeing the coordination of events and programs. Prepares information for meetings and presentations and may provide coverage for the front desk.

Duties:

• Responsible for providing general administrative support to an area or department.
• Oversees reception desk operations.
• Creates and produces special presentations and information such as agendas, packets, and overheads.
• Prepares and processes all accounting documents including vouchers, purchase requests, and travel related paperwork. Reconciles monthly departmental accounts. Oversees cost centers and maintains current budget information.
• Creates, updates, and maintains departmental databases/websites and prepares recurring reports.
• Assists in training student workers.
• Assists with the coordination and implementation of special events, projects, and programs.
• Processes personnel and payroll actions and documents such as electronic Personnel Action Request Forms (ePARs), Position Request Forms (ePRFs) and performs related duties as assigned.

Required Qualifications:

1. High School diploma or General Equivalency Diploma (GED) in general studies.
2. Minimum of 7 years of business or clerical experience.

Knowledge, Skills and Abilities:

• Knowledge of State of Texas reporting forms.
• Knowledge of budget and planning procedures.
• Competent oral and written communication skills.
• Proficient organizational skills.
• Ability to prioritize assignments, complete assignments on time and handle interruptions.
• Ability to work independently with minimal supervision.
• Knowledge of Microsoft Suite (Word, Excel, etc.).

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.