Description

TREASURER/DEPUTY CLERK            REVISED 04/07/2025

SUMMARY
Performs administrative and technical work in conducting City fiscal activities. Maintains official records of City revenues, deposits, tax disbursements and investments. Responsible for invoicing, collections, record keeping and balancing of annual property tax levy. The position is responsible for collection of delinquent personal property tax billings. Performs other work as assigned

 SUPERVISION RECEIVED
Work is performed under the general supervision of the City Manager. RESPONSIBILITY AND ESSENTIAL DUTIES AND FUNCTIONS

An employee in this position may be called upon to do any or all of the following essential duties: (These examples do not include all of the duties which the employee may be expected to perform).

1.     Supervise and participate in the compilation of current and delinquent tax rolls, preparation and issuance of tax billings, and the collection of taxes, including personal property taxes, by mail and at the counter. Answer residents tax questions as required.

 2.     Balance current tax rolls at the end of the tax collection period and prepare and submit delinquent tax rolls to the County Treasurer.

 3.     Plan and conduct the financial activities of the Treasurer’s office in accordance with accepted fiscal practices, and state and local regulations.

4.     Prepares cash receipts for appropriate bank accounts. Prepare summary reports of receipts and disbursements for all funds monthly.

 5.     Assist Secretary with processing of Water, Sewer and Municipal Refuse accounts including balancing incoming mail and counter payments, making bank deposits, maintaining all aspects of accounting. Serves as back up for water/sewer billing and payroll in absence of secretary.

6.     Balance and disburse tax funds, both internally and to other units of government per State’s required disbursement schedule. Perform annual property tax settlement with Genesee County.

 7.     Re-process tax bills for Board of Review and Michigan Tax Tribunal as notified by the Assessor.

8.     Coordinate activities with those of other City and County Departments.

9.     Perform public relations work, such as answering questions regarding tax collection procedures and explaining City regulations and practices.

10. Develop and maintain written documentation of the processes and procedures necessary to fulfill the Treasurer position. Review and update policies and procedures on an annual basis, or as necessary, as changes occur at the state, county and local level.

 11. Fill in for other office staff members in emergency situations.

12. Transcribe meeting minutes from various board meetings, ensuring accuracy and clarity in documenting discussions, decisions, and action items.

Requirements

ESSENTIAL FUNCTIONS, QUALIFICATIONS AND KNOWLEDGE SKILLS AND ABILITIES FOR EMPLOYMENT

An employee in this class, upon appointment, should have the equivalent of the following:

Knowledge of general business and municipal accounting, bookkeeping and statistical procedures to manage the financial records, investments and bank accounts of the City.

 Knowledge of State and Federal reporting requirements governing the activities of the City Treasurer’s Office, in order to file appropriate documents.

Proficiency in B S & A Accounting Software.

Ability to work and communicate effectively with other officials and employees and the public.

Required training and experience include graduation from high school or equivalent one year of related experience. A college degree in a related field is preferred.