Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday-Friday
8am to 5pm
Advertised Salary $36,000 Posting Date 09/10/2025 Open until filled Yes Closing Date Proposed Starting Date 11/01/2025 Special Instructions to Applicants Location of Vacancy SW District EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Administrative Assistant I FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent
Preferred Qualifications Position Summary
This position's work involves the performance of routine office duties that follow prescribed procedures and which may involve judgment based on knowledge gained through experience. Work is performed under the general supervision of an administrative superior (County Extension Coordinator) and work with a diverse population.
Knowledge, Skills, Abilities and/or Competencies
Proficient in typing, filing, and computer skills such as Windows, Microsoft Office, and QuickBooks
Physical Demands
Light office lifting and some extended periods of sitting/standing.
Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Performs related office work as necessary.
Operate office computer and types correspondence, newsletters, manuscripts, articles, administrative reports, special events flyers and programs (25%)
Calculates, types, posts, and balances standard financial statements, reports, vouchers, requisitions, check requests, journal sheets, inventories, or expense accounts from standard sources making routine mathematical computations and checks for accuracy. (25%)
Percentage of time 50 Duties/Responsibilities
Assists CES Office personnel by greeting individuals calling in person or by telephone, refers caller to proper persons; gives out information and maintains appointment schedules (20%).
Maintains files for office records, forms, and educational and training materials; conducts inventory and orders office supplies and training materials. (10%)
Operates various office equipment such as personal computers, photocopiers, fax machines and calculators (10%)
Percentage of time 40 Duties/Responsibilities
Receives, reads and routes mail; may compose routine correspondence (5%)

Gathers data from files and other office records and prepares reports of a routine nature; makes basic mathematical calculations and tabulations; prepares forms and routine letters relative to information contained in files. (5%)
Percentage of time 10

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Shanda Ashley Recruitment Contact Email [email protected] Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?
   • Public Job Posting
   • Internal Job Posting
   • Agency Referral
   • Advertisement/Publication
   • Personal Referral
   • Website
   • Other

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents

1. List of References with Contact Information