Description
POSITION TITLE: Business Support III (Natural Areas) (Full-Time Regular) (Classified)REQUISITION #: req8200
DEPARTMENT: Natural Areas
LOCATION: NIX SITE OFFICE BLDG
BENEFIT CATEGORY: Classified (Non-CBU) View Classifications & Benefits
EMPLOYMENT TYPE: Full-Time Regular
ANNUAL SALARY RANGE: $45,436.00 - 68,154.00 (Salaries are paid biweekly)
ANNUAL ANTICIPATED HIRING RANGE: $51,000.00 - 62,000.00 (Salaries are paid biweekly)
SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 9/19/2025.
You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile. Post offer background check required.
While the City of Fort Collins offers many remote and/or hybrid positions, all remote or hybrid work must be performed in the state of Colorado.
Why Work For the City of Fort Collins?
- Medical, dental, vision (for self, spouse, domestic partner, children) - eligible on the 1st of the month following date of hire
- Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires
- Retirement + company contributions - after 6 month probation period and immediate vesting
- Flexible spending: Medical expenses FSA, dependent FSA or both
- Employee Assistance Program: counseling, legal, financial assistance
- Life insurance, short-term and long-term disability
- Wellness program, workout facilities
- Employee/family onsite health clinic
- Learning and development opportunities at all levels in the organization with opportunities for career mobility
- Collaborative work environment
Job Summary
The City of Fort Collins Natural Areas Department is celebrating over 30 years of sharing special habitats like prairies, foothills, waterways, and forests conserved for wildlife and people. There are 52 conserved natural areas and 114 miles of trail with more being added each year. But the preservation of these natural areas doesn't just happen; it's the result of the work of hundreds of volunteers and paid staff who dedicate themselves to these lands in our neighborhoods, around our city, and in our region.
The Business Support lll - Natural Areas position provides vital customer-service oriented support to the entire Natural Areas Department and surrounding community. Administrative duties, office organization, and effective communication with a diverse array of stakeholders are key components of the role. The Business Support III position serves as the primary point of contact for the community and other City staff, thus must be collaborative, responsive, and take initiative. As part of their role, the BSIII performs customer service duties such as answering the department phone and email. This position manages a wide range of administrative tasks including but not limited to technological support, supply ordering, meeting minutes, confidential reporting, HR processing, financial transactions, and event support. This position also collaborates in support of the Land Conservation and Stewardship Board.This is a great opportunity for a versatile, technologically adept, and detail-oriented administrative professional with a passion for natural areas and conservation.
The ideal candidate will have a minimum of five years' related experience or an equivalent combination of education and experience. The Business Support III position is a hybrid role and is required to report on-site at least 4 days per week.This Business Support III - Natural Areas position provides a valuable service to the Fort Collins community in addition to serving as an essential support piece for the department. Growth opportunities are provided for professional development such as attending conferences and trainings. If you are passionate about administration, we encourage you to apply!
Essential Duties and Responsibilities
The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.
- Provides responsive customer service to internal and external customers as the entry point for departmental inquiries. This may include monitoring site security/department entry access via security cameras or audio access.
- Coordinates, administers, and monitors progress of department, division, and/or City processes, programs or projects
- May compose and perform detailed editing of memos, letters, correspondences, documents, and reports
- Coordinates distribution of information, including DocuSign signatures, and provides assistance to employees, management and/or the general public
- May coordinate and schedule special events, department meetings, travel schedules and reservations
- Coordinates and oversees office functions and standard operating procedures
- Develops, compiles, and maintains files, records, reports, spreadsheets, and databases as requested
- Purchases and monitors consumption of office supplies and inventory. Coordinates, administers and manages contracts and services (e.g. uniforms and office equipment)
- Coordinates and administers special projects as assigned
- Conducts research, compiles and prepares records or reports
- Performs technical work associated with various business, financial, or budget processes within the department
- Acts as liaison to other City offices
- May provide administrative support to a board or commissions, internal committees, and City Council ad-hoc committees including agendas and minutes, which may include some regular evening meetings
- May conduct financial transactions, such as accounts payable, invoicing, cash reconciliation, journal entries, claims processing, purchase requisitions, or payroll.
No
City Competencies
- Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
- Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
- A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
- A desire and ability to utilize digital tools for organizational information, individual, and teamwork.
- Ability to work with limited supervision and exercise independent judgment
- Knowledge of principles of project management; ability to manage time, organize and prioritize work effectively
- High level knowledge of standard office software, including word processing and databases, specifically Microsoft Office 365 programs such as Outlook, Word and Excel
- Ability to operate more complex software for spreadsheet development
- Effective oral and written communication; excellent grammar, proofreading and editing skills
- Basic knowledge of accounting and financial concepts, purchasing, budget, and finance management
- Ability to establish and maintain effective working relationships with stakeholder groups (e.g. citizens, customers, other agencies, City departments, staff).
- Ability to take minutes as part of appointed Boards or informal internal committees or boards as assigned, including posting agendas and notices, meeting logistics, meeting minutes, and general group communications
- In Water: Ability to work in and knowledge of industrial facilities
MinimumPreferredHigh School Diploma or GED and or functionally related licenses or certificates High school diploma or general education degree (GED)College degree or equivalent work experience. Some positions may require functionally related certification or advanced degrees College-level or technical course work in business, finance, marketing, communications, public relations, or office management
Experience Requirements
- Minimum five years related experience; or equivalent combination of education and experience.
Certifications/Licenses/Specialized Training
- Valid driver's license.
Business Support III
The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.
Notice Regarding Medical and/or Recreational Marijuana Use:
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.
The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to race, color, religion, creed, national origin or ancestry, sex, sexual orientation (including perceived sexual orientation), gender identity and expression, disability, age 40 years or older, pregnancy or related condition, genetic information, and, in certain specific circumstances, marriage to a coworker or any other status protected under federal, state, or local law.
Note: Some information in your application may be public information under the Colorado Open Records Act.Job Summary
The City of Fort Collins Natural Areas Department is celebrating over 30 years of sharing special habitats like prairies, foothills, waterways, and forests conserved for wildlife and people. There are 52 conserved natural areas and 114 miles of trail with more being added each year. But the preservation of these natural areas doesn't just happen; it's the result of the work of hundreds of volunteers and paid staff who dedicate themselves to these lands in our neighborhoods, around our city, and in our region.
The Business Support lll - Natural Areas position provides vital customer-service oriented support to the entire Natural Areas Department and surrounding community. Administrative duties, office organization, and effective communication with a diverse array of stakeholders are key components of the role. The Business Support III position serves as the primary point of contact for the community and other City staff, thus must be collaborative, responsive, and take initiative. As part of their role, the BSIII performs customer service duties such as answering the department phone and email. This position manages a wide range of administrative tasks including but not limited to technological support, supply ordering, meeting minutes, confidential reporting, HR processing, financial transactions, and event support. This position also collaborates in support of the Land Conservation and Stewardship Board.This is a great opportunity for a versatile, technologically adept, and detail-oriented administrative professional with a passion for natural areas and conservation.
The ideal candidate will have a minimum of five years' related experience or an equivalent combination of education and experience. The Business Support III position is a hybrid role and is required to report on-site at least 4 days per week.This Business Support III - Natural Areas position provides a valuable service to the Fort Collins community in addition to serving as an essential support piece for the department. Growth opportunities are provided for professional development such as attending conferences and trainings. If you are passionate about administration, we encourage you to apply!
Essential Duties and Responsibilities
The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.
Provides responsive customer service to internal and external customers as the entry point for departmental inquiries. This may include monitoring site security/department entry access via security cameras or audio access.Coordinates, administers, and monitors progress of department, division, and/or City processes, programs or projectsMay compose and perform detailed editing of memos, letters, correspondences, documents, and reportsCoordinates distribution of information, including DocuSign signatures, and provides assistance to employees, management and/or the general publicMay coordinate and schedule special events, department meetings, travel schedules and reservationsCoordinates and oversees office functions and standard operating proceduresDevelops, compiles, and maintains files, records, reports, spreadsheets, and databases as requestedPurchases and monitors consumption of office supplies and inventory. Coordinates, administers and manages contracts and services (e.g. uniforms and office equipment)Coordinates and administers special projects as assignedConducts research, compiles and prepares records or reportsPerforms technical work associated with various business, financial, or budget processes within the departmentActs as liaison to other City officesMay provide administrative support to a board or commissions, internal committees, and City Council ad-hoc committees including agendas and minutes, which may include some regular evening meetingsMay conduct financial transactions, such as accounts payable, invoicing, cash reconciliation, journal entries, claims processing, purchase requisitions, or payroll.
Management Responsibilities
No
