Description

WTHP Expanded Mental Health Services Program Governing Commission

Job Title: Book Keeper/Office Administrator

Job Type: Contract – 8 hours per week

Job Summary: Expanded Mental Health Services Programs (EMHSPs) allow communities to create new mental health centers that are initiated, funded, approved, and overseen by residents of the communities they serve. Each EMHSP is overseen by a 9-member Governing Commission of community residents, mental health consumers, and mental health professionals. We are seeking a highly organized and detail-oriented Bookkeeper/Office Administrator to support the Governing Commission on a contract basis (8 hours per week) with a variety of administrative and bookkeeping tasks. The ideal candidate will be a proactive problem solver with excellent communication skills and a strong ability to multitask.

Requirements

Bookkeeper responsibilities:

     Perform bookkeeping/accounting duties including recording and maintaining financial transactions for the Governing Commission

     Work with Treasurer of the Governing Commission to create clear profit and loss statements and balance sheets 

     Coordinate with service provider and vendors to ensure bills are paid in a timely manner

     Assist Treasurer and Finance Committee in identifying ways to strengthen internal financial controls

     Attend monthly Governing Commission meetings and/or Committee meetings as necessary

     Work with Treasurer on income and expense projections for annual budgets

     Coordinate with auditor to ensure timely completion of annual audit

Office Administrator responsibilities:

Manage daily administrative tasks to ensure the office runs smoothly.
Prepare and edit correspondence, communications, presentations, and other documents.
Maintain electronic and physical filing systems.
Answer and direct phone calls and respond to emails in a timely and professional manner.
Order office supplies and maintain inventory.
Perform data entry, recordkeeping, and database management.

Qualifications:

      BS in Accounting (or equivalent work experience)

      Familiarity with QuickBooks

      Knowledge of GAAP (Generally Accepted Accounting Principles)

      An interest and dedication to community-led programs 

      Proven office administrator or office assistant experience (1-3 years minimum preferred).
      Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office         management tools.
      Strong organizational, time management, and problem-solving skills.
      Excellent written and verbal communication skills.
      Ability to handle confidential information with integrity.
      Ability to work independently.
      Positive attitude and willingness to learn.