Description

The Board of Trustees Office, a dynamic and high-performing environment, seeks a Board Operations Specialist to provide comprehensive governance support, from maintaining compliance documentation to managing complex logistics. The role, which collaborates closely with stakeholders across Johns Hopkins, requires a strong commitment to confidentiality in service of the University's mission, sound judgement, attention to detail, and strong communication skills.

Specific Duties and Responsibilities:

A. Governance (30%)

Documentation (20%)

• Provide administrative and organizational support to Assistant Secretary and SVP and Secretary with regard to governance documentation and materials, including, at times, working in coordination with stakeholders across Johns Hopkins

Trustee Transitions (10%)

• Coordinate all details related to new Trustees: orientation and paperwork
• Coordinate details related to outgoing Trustees
• Assist Chair onboarding process

B. Board Office Management (30%)

Grant and Documentation Assistance (10%)

• Assist Assistant Secretary with managing requests for Trustee information to support grants, as well as for Medicare/Medicaid enrollment and revalidation applications for all states

Board and Community Communications (15%)

• Assist with memorial files and help with editing memorial memos and resolutions (work with printer on final product and delivery)
• Update website and work with Secretary and Assistant Secretary on meeting summaries for website
• Assist with setting up community messages and toppers for Board memos as needed
• Oversee development and updates of annual Handbook and Directory

Board Office Special Requests (5%)

• Assist in agenda planning and off-site events, tours and speakers: special visitor tours, etc.

C. Board Meeting Logistics (30%)

Board Meetings and Events (15%)

• Coordinate logistics for Board and Committee meetings, dinners, retreats and other events with Events Lead
• Manage communication with Trustees on hotel needs, coordinating all Board-related ground transportation and managing communication with Trustees on individual transport needs
• Set up meeting notices and confirmations for Board meetings, creating response forms for quarterly meetings
• Manage meeting guests and coordination for Full Board and Executive Committee meetings
• Work with committee secretaries and presenters on audiovisuals and room layout needs and liaison with Leadership Events Lead
• Oversee Sr. Admin Coordinator in tracking meeting attendance and updating sheets
• Assist in scheduling ad-hoc Trustee meetings with Sr. Admin Coordinator

Internal Meetings and Events (10%)

• As needed, coordinate and plan internal meetings, including the annual Committee Secretaries' Summer meeting (development of templates and due dates calendar) and bi-weekly meetings with the teams supporting institutional Boards (JHM, JHHS, APL)
• Meet on a regular cadence with Leadership Programs and Development and Alumni Relations Advisory Board leads for awareness of volunteer leadership engagement

Diligent/Materials (5%)

• Aid (overseen by Assistant Secretary and Secretary) with setting up Diligent books, and tracking, as well as gathering materials

D. Other Duties as Assigned (10%)

• Edit and track Leadership Briefings for timeline delivery and accuracy
• Handle Inaugurations when JHU representative is needed
• Manage Professorship Dedications when Trustees are needed to accept
• Assist with Consent Agenda follow-up letters to faculty from President's Office

Minimum Qualifications

• Bachelor's Degree
• Five years of experience in support of academic, business, research and/or development activities and operations, providing high level administrative oversight, coordination, and advice
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula

Classified Title: Board Operations Specialist
Role/Level/Range: ATP/04/PD
Starting Salary Range: $62,900 - $110,100 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday-Friday, 8:30am-5:00pm
FLSA Status: Exempt
Location: Homewood Campus
Department name: Sec to the Board of Trustees Off of
Personnel area: University Administration

Salary Range

The referenced salary range represents the minimum and maximum salaries for this position and is based on Johns Hopkins University's good faith belief at the time of posting. Not all candidates will be eligible for the upper end of the salary range. The actual compensation offered to the selected candidate may vary and will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, internal equity, market conditions, education/training and other factors, as reasonably determined by the University.

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

The Johns Hopkins University is committed to equal opportunity for its faculty, staff, and students. To that end, the university does not discriminate on the basis of sex, gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status or other legally protected characteristic. The university is committed to providing qualified individuals access to all academic and employment programs, benefits and activities on the basis of demonstrated ability, performance and merit without regard to personal factors that are irrelevant to the program involved.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Homewood Campus