Description

The Office of Student Affairs is seeking to fill a vacant Coordinator position who will be responsible for working directly with Students, Alumni, Faculty, and senior Administration within the Office of Student Affairs. The Office of Student Affairs is a department that expects its staff to have growth mindsets. Always looking for a challenge and to elevate and improve upon. Student Affairs looks for staff members who have both excellent customer service skills and strong IT and computer literacy. This position will be expected to work daily with highly sensitive confidential data. The Office of Students Affairs expects the coordinator position to represent the organization favorably by utilizing sound judgement and critical thinking throughout all aspects of the job responsibilities. The coordinator position is responsible for multiple functions within the Office of Student affairs, it is imperative that the candidate be well organized, efficient, and have the ability to multi-task with minimal oversight / supervision.

Benefits (Exempt Regular):

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

Primary Duties:

Administrative Support:

• Serve as a primary point of contact for student affairs inquiries.
• Serve as a point of contact for the Associate and Assistant OSA Deans; including, but not limited to, setting up 1:1 student advising and support appointments, reserving rooms for meetings, ordering food for events, etc.
• Maintain confidential student records in compliance with FERPA and institutional policies.
• Help maintain student affairs website and handbook updates and edits.
• Assist in the answering of emails and organization of the student affairs Outlook inbox.
• Provide administrative assistance related to Student Awards and the Student Awards Ceremony.

Student Service Support and Program Coordination:

• Assist in the onboarding and welcome to medical school week for the first-year students.
• Responsible for scheduling and coordination of annual mask fit testing of all medical students and tracking compliance. Requires creating and monitoring sign-ups, coordination with UMB Student Health, UMB Environmental Health and Safety (EHS), and the University of Maryland Medical Center (UMMC) safety office.
• Help coordinate annual white coat ordering, sorting, and dry cleaning.
• Oversee any 2nd, 3rd & 4th year student onboarding tasks and other student needs as they elevate to the next level.
• Help organize the onboarding of the rising third-year clinical students.
• Organize and support co-curricular programming, including wellness initiatives, career advising events, and student leadership development.

Student Organizations:

• Responsible for assisting with requests made on behalf of UMSOM student organizations and interest groups. Requests may include assistance related to fundraising activities, student group expense reimbursements, and campus event coordination.
• Assists with the coordination of class elections in a timely manner while ensuring conformity with UMSOM policies and procedures.

Other Duties:

• Perform other duties as assigned to support the mission of the Office of Student Affairs.
• This position is responsible for making any necessary revisions to any of the above processes to not only increase the outcome quality but make them more efficient as well.

Qualifications:

Education: Bachelor's degree in Business Management or related field.

Experience: Prior related administrative experience in which program coordination is the primary responsibility

Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.

Clery act designated job as campus security authorities (CSA) member and will comply with Clery Act requirements.

Hiring Range: $53,000 - $60,000, commensurate with education and experience

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact [email protected] . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.